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News & Press: Press Policies

ASHI Press Policies

Monday, October 26, 2015   (0 Comments)
Posted by: Rebecca Riedesel
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Press Policies



The American Society for Histocompatibility and Immunogenetics (ASHI) welcomes press coverage of its major meetings, specialty conferences, and regional educational workshops. Representatives from recognized news organizations or publications are cordially invited to attend scientific sessions at these events for the express purpose of gathering news and information to produce editorial coverage of the meetings.

In addition to the Annual Meeting, ASHI holds a series of educational workshops and specialty meetings throughout the year. The following policies and guidelines have been prepared for news media interested in covering these meetings. If you have any questions regarding policies or available resources, please contact ASHI’s communications manager at info@ashi-hla.org. We look forward to working with you.

Complimentary registration is available to representatives of print, electronic and Internet general interest media and healthcare trade media (collectively known as press). To register as press, journalists must contact ASHI’s communications manager at least two weeks in advance of the meeting. There will be no on-site media registration available.

Journalists may attend the conference and report about research presented at the meeting, only if they have prior approval from the scientists presenting the research. Registration for the Annual Meeting, educational workshops or special conferences will be coordinated through ASHI’s communications manager.

To qualify as press, journalists must present media identification or a business card issued by a recognized news organization in addition to two bylined medical articles. Freelance journalists must also present a letter of assignment on letterhead from a recognized news organization or publication.

Journalists working for medical publishing companies must have appropriate press credentials (i.e., proof of an editorial assignment) in order to register and the publication must meet the following criteria:

- Must have multiple sponsors (no single-sponsor publications)
- Must have complete editorial freedom from their sponsors
- Exhibitors will not be allowed to register as press unless they can provide proof of an editorial assignment

Journalists reporting for online media outlets who wish to register as press must work for news-making organizations that meet the following criteria:

- The Web site must provide original, editorial news coverage
- Editorial content must be independent of advertising and sponsorship
- Advertising on the Web site must be clearly identifiable as such
- Any sponsors of the Web site should be clearly identified as such and should be multiple in number (i.e., no single-sponsored Web sites)

No filming or photography is allowed during any of the program sessions, including general sessions, symposia, workshops, and oral or poster presentations.

All news releases regarding presentations made at the specialty conferences must indicate that they are embargoed for release at the date and time the data are presented at the meeting.

Reporters, producers and editors agree to the embargoes and release times stated on the news releases and other materials. Failure to abide by the embargoes will result in suspension of credentials, which will affect attendance at the current and future conferences and ability to receive advance press materials.

Information regarding media registrants is proprietary. ASHI does not make available press registration lists.

Media events or news briefings other than those organized by ASHI are not permitted in any ASHI meeting areas without prior consent from ASHI’s communications manager.

ASHI reserves the right to bar from this and future meetings any journalist who deliberately promotes the viewpoint of one company or institution, or who attempts to solicit manuscripts, advertising, or subscriptions from registrants or exhibitors.

For more information regarding ASHI specialty conferences please contact:

American Society for Histocompatibility and Immunogenetics
1120 Route 73, Suite 200
Mt. Laurel, NJ 08054
Telephone: 856-642-4420
Email: info@ashi-hla.org

*Please note that smoking is not permitted in meeting areas or at other ASHI events.

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